Reports To Board of Directors

Job Overview
The role of the CFO is to oversee the financial management of the club, including accounting and record maintenance, financial reporting, banking and cash management, financial planning beginning with the annual budget preparation, and risk management. The CFO also oversees activities related to the advance-booking of the club’s facility requirements.

The CFO is supported by the Treasurer and Meeting Space Reservation Coordinator.

Responsibilities and Duties
Work with the Treasurer to:

• Monitor the club’s accounting routines/systems and fiduciary practices. Take corrective action or make changes as necessary.
• Act as main contact with the club’s chosen bank…ensure appropriate service support.
• Prepare financial reports to the Board and membership as required.
• Provide leadership for the annual budget cycle. Monitor financial results to ensure compliance with budget … report and make adjustments asapproved by the Board.
• Provide direction on cash management, including the investment of surplus funds.

Work with the Meeting Space Reservations Coordinator to:

• Identify club’s facility requirements.
• Ensure space is booked as required, in a timely and cost-effective manner.

Other responsibilities and duties:

• Act as main contact with City staff to ensure compliance with the City’s Affiliation Policy.
• Arrange for insurance coverage to achieve the risk management profile as approved by the Board. Make insurance policy adjustments as required.
• Help recruit and train replacements for the 3 positions in the Administrative Group
• Provide leadership and support for incorporation, if the club opts for that change.

Skills Required

• Experience in financial management
• General knowledge of accounting, its routines and practices
• Leadership and communication skills

Reports To
Board of Directors

Job Overview
The role of the Secretary is:

To create and maintain an accurate written record of items discussed, debated and voted upon during MCC Directors’ monthly meetings as well as the Annual General Meeting.

To maintain the record of all Directors’ reports tabled.

To ensure that these records, known as minutes, are accurate and unbiased and that they are entered into the official record in a timely and appropriate manner.

To maintain the records of past meetings.

Responsibilities and Duties

• Attend each monthly MCC Directors’ meeting, as well as the Annual General Meeting.
• Maintain an accurate written record of all items discussed, debated and voted upon during the meeting.
• Maintain all Directors’ reports presented or tabled at each meeting.
• Ensure that a draft version of the minutes is sent out to all Directors for feedback in a timely manner.
• Maintain the official record of the proceedings of each official Directors’ meeting.
• Ensure that a copy of the official minutes and each Directors’ report is forwarded to the club archivist in order to maintain the club’s historical record.
• Assist in filling a suitable volunteer into a Board position being vacated.
• Be conversant with work being performed by all Directors and be able to weigh in with opinions, options, etc.
• Maintain and archive all official correspondence with organizations that influence the MCC, such as the City of Mississauga

Skills Required

• Excellent listener, especially to cross talk.
• Excellent writing, recording and archival skills.

Reports To
The Director of Program reports to the Board of Directors

Job Overview
The Director of Program liaisons with and provides support to the following Program Group members:

• Program Development: This person researches, contacts, negotiates presentation conditions and fees, provides guidance to and recommends presenters for Thursday meetings on the club’s Program, introduces and thanks the presenter and coordinates payment to the presenter
• Meeting Room Setup: This person is responsible for the setup, operation, removal and storage of the electronic and other equipment required for Thursday in-person meetings.
• Meeting Room Setup Assistant: This person assists the Meeting Room Setup person with setup and removal tasks.
• Meeting Room Lighting: This person turns the auditorium ceiling lights on and off at required times during the evening at Thursday in-person meetings
• AV & Slide Show Leader: This person provides assistance to club members to prepare short audio visual shows or PowerPoint shows for Thursday meetings and for viewing on the MCC website in the Member’s Work page.
• Annual Banquet Manager: This person plans and coordinates all activities included with the club’s annual banquet and annual awards slide shows

Responsibilities and Duties

• Attend monthly Board of Directors Executive Meetings
• Oversee and provide support to the Program Group members listed above
• Create scheduling for Thursday meeting activities for the following season’s program
• Ensure the Program for the following season is completed in a timely manner
• Coordinate equipment & evening activities with the presenter at in-person Thursday meetings
• Ensure all club equipment for in-person meetings is in working order and safely stored
• Provide updates about Program Group matters to MCC Snapshot publications on a monthly basis
• Develop a succession plan and finds a replacement person to fulfill the Director of Program position at the end of the 2 year Director term. (3 year option)
• Assist team members to develop a succession plan for their positions

Skills Required

• Organizational and people management skills
• Written and oral communication skills
• Public Speaking skills
• Computer skills
• Problem solving skills
• Knowledge of digital equipment including projectors, audio and laptops
• Knowledge of photography

Reports To

Job Overview

Reports To
The Director of Communications will report to the President of the Mississauga Camera Club

Job Overview
The Director of Communications liaisons with the Communications team as follows:

• Facebook
• Website
• eBlasts – receives content from the various MCC team leads distributes it to the membership via the approved software
• Club historian

Responsibilities and Duties

• Providing direction, support and encouragement to team leaders
• Communicate relevant information to and from team leaders and Board of Directors
• Meeting with the team leaders as needed
• Monitoring team projects and attending their planning sessions
• Attending planning sessions with other Directors on the Board
• Participate in executive meetings
• Ensure Club sponsored activities are clearly communicated in a timely manner

Skills Required

• Team-building
• Ability to work well with others
• Strong oral and written communications skills
• Leadership skills
• Organized and detail-oriented
• Good listener
• Competent in communication tools such as website management, email, document preparation and archival

Reports To
Board of Directors

Job Overview
The role of the Director is to facilitate and to promote Competitions within the Mississauga Camera Club. He or she will ensure that the human and physical resources are available to conduct successful club competitions. It is the Director’s responsibility to ensure that the results are accurate and unbiased, that members have easy access to the Competition process and that the results are delivered in a timely and an appropriate manner.

Responsibilities and Duties

• Provide a simple, friendly and accessible Competition process.
• Make Competition a learning process with emphasis on comments and self-improvement.
• Encourage strong participation in all categories.
• Unburden and ease the workload of Team Leaders and committees.
• Promote communication with emphasis on member feedback.
• Develop a succession plan.

Skills Required

• Advanced competitor preferably with Team Leader experience and GTCCC Judging Course graduation.
• Good communicator and networker with an enthusiasm for competition as a path towards excellence.
• Well organized with good logistical skills.