Program Team Responsibilities

These positions report to the Director of Program.

Program Development

Job Overview
This person researches, contacts potential presenters and recommends presenters for the following season’s program.

Responsibilities and Duties

Research and contact potential presenters
Negotiate presentation conditions and fees with potential presenters
Recommend presenters for the following season’s Program
Email confirmation to presenters to confirm presentation date and conditions
Provide guidance to presenters to prepare for their presentations
Email presenters to remind them of their presentation
Attend Thursday meetings and introduce the presenter, coordinate the evening activities and thank the presenter
After the presentation, send a thank you email and coordinate payment to the presenter
Provide support to the Director of Program when required

Skills Required

Organizational and people management skills
Written and oral communication skills
Public Speaking skills
Computer skills
Problem solving skills
Knowledge of photography

AV & Slide Show Leader

Meeting Room Setup

Meeting Room Setup Assistants

Meeting Room Lighting

Annual Awards Manager

The Annual Awards Manager is responsible for ensuring the smooth running of the Annual Awards Ceremonies. This includes organizing the venue, ticket selling, program for the evening, and trophy awards. Most of the work is required in the month of May, with some planning and organization needed in the run-up months.

Responsibilities and Duties:

Recruit and meet with volunteers to help with tasks: MC, photographer, Trophy Wranglers, sound system, ticket sellers, etc.
Organize venue – book, plan meal, print and sell tickets, promote banquet at meetings
Determine program for evening and ensure that it is ready
Create Trophy Show – Interact with Competitions Chair to obtain images for Trophy Awards Show and put into Powerpoint template
Ensure other presentations are ready: e.g. flower competitions, TDCCC winners, winning images for year or speaker
Ensure Trophies are engraved and Certificates are printed to hand out
Make sure that banquet runs smoothly: create agenda, check venue, interact with MC, run awards shows, handle details

Skills Required:

Good organizational skills, some experience with event organizing.
Comfortable addressing club to promote banquet, recruit volunteers and interact with executive members.
Power Point and Proshow experience, or willing to learn.